Access Online Archive Email from a PC or Mac This article will show you how to access your Outlook archive email in Outlook 2016 on a PC or Mac. All emails, calendar items, and tasks that are older than one year will be moved to your Online Archive folder. NOTE: AutoArchive in Outlook 2013 works the same way as in Outlook 2010. Click the “Browse” button if you want to change the location where the archive file will be saved and the name of the archive file.

Outlook for Office 365 for Mac Outlook 2016 for Mac Outlook 2019 for Mac Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. An archived item (or items) remains accessible, but doesn't clutter your Inbox. Archive messages with a single click You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac.

These include Exchange (version 2016 and later), Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! • Choose one or more messages in your folder to archive. • On the ribbon, choose Archive. • As soon as you choose Archive, messages are immediately moved to the archive folder you've specified.

If you archive a message by mistake, go to the archive folder and move the message back to your Inbox. First time using the archive? If you haven't previously set up an archive folder for an email account, you'll get this prompt: Choose one of the following: • Continue.

A new folder will appear in your folder list for that email account. You'll have to repeat this process to create an archive folder for each of your email accounts. The folder will be called Archive for Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! The archive folder for Gmail is called All Mail. • Choose another folder. Select any of your existing folders for the archive.

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• • • • • • • • • • • Exporting and Importing Data in Outlook on Macintosh You can export an email account's messages, attachments, folders, contacts, calendar and appointments, tasks, and notes in Outlook as an '.olm' file as a way to save everything if the account is being disabled, or you simply want to 'archive' or store the data on a computer's hard drive instead of in the account space on the mail server. The.olm file can then be imported to Outlook to view, and, if desired, move the information to different set of folders, including any that are part of another email account (as long as the account is set up in Outlook and has enough available space). If you are exporting and importing because you are leaving CUMC, also be sure to when it expires to avoid getting errors when Outlook tries to connect. Selecting Items to Export Outlook on Mac will either export everything - all account/folder headings in your Outlook list, including any existing On My Computer folders - or items flagged with a Category. If you are exporting to save an account that is being disabled (vs. Everything in your Outlook list), you will want to label the account items with a Category first: • Click the Categorize button in the top middle toolbar, then: • Outlook 2011 - select Add New from the drop down menu that appears • Outlook 2016 - select Edit Categories, then the + (plus) sign near the bottom center • Type in a unique name to describe the export, such as 'Archive CUMC'. You will only want to use this for the mail, contacts etc.

That you'd like to export, and can remove the category when no longer needed. • Mark the items you want to export with the category just created: • To export everything under an account/folder heading you will need to go in to each folder and select all items in it: • While in the folder click Edit from the top menu in Outlook, then Select All from the drop down menu (or command and a keys on your keyboard at the same time). Everything in the folder will be highlighted/selected. • Click the Categorize button and the category name to apply to all of the items. • For a smaller range of messages you can press the control key on your keyboard while selecting two messages; everything between the two will be highlighted. To add non-adjacent messages you can press the command key while clicking. • If there are contacts, tasks or other account items you want to include in the export, you will have to label these with the category as well.