Pasting Cells, Rows, and Columns When you copy cells, you first paste them to the clipboard. Pasting to the clipboard is automatic whenever you select copy, or even cut. The clipboard will hold up to twenty-four different selections so that you do not have to paste right away. To view the clipboard, click the gray arrow at the bottom right side of the Clipboard group: All the selections that you have cut or copied will be listed in the Clipboard pane that opens on the left side of the Excel window. See the snapshot below. If you only want to paste your most recent selection that you copied, all you have to do is go to the place in the spreadsheet where you want to place the copied data. You don't have to mess with viewing all the copied/cut selections on the Clipboard. Paste Special Excel 2016 gives you a lot of paste options from which to choose. When you go to paste using the Paste tool on the Ribbon or right click on a cell to paste, you can see a half dozen or so little icons appear giving you different ways to paste the data. This can be confusing. The Paste Special feature makes it a little easier. Paste Special is a dialogue box that allows you to specify how you want to paste the data. Right now, we're still talking about fairly basic Excel features -- and as you start to use Excel yourself -- you'll find Paste Special to be more and more of a help to you. The Paste Special feature can be found on the Paste dropdown menu under the Home tab in the Clipboard group. It can also be found in the context menu whenever you right click on a cell or a selection of cells.

Follow these steps to move or copy cells: Select the cell, row, or column that you want to move or copy. Do one of the following: Right-click a row or column below or to the right of where you want to move or copy your selection, and then do one of the following.

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If you click Paste Special, you will see the following Paste Special dialogue box. All will paste all the stuff that's in the cell you copied or cut. This includes formatting, formulas, etc.) Formulas will paste the text, numbers, and formulas in a cell without their formatting.

Values will convert formulas in the current cell to their calculated values upon paste. Formats will only paste the formatting from the current cell into the pasted cell. Comments pastes only comments attached to a cell. Validation pastes only the data validation rules into the cell range set up using the Data Validation command. This will allow you to see values or ranges of cells allows in particular cell or range of cells. All Using Source Theme pastes all information plus cell styles.

All Except Borders allows to paste everything without the borders used in the source cell. Column Widths allows you to apply column widths from the copied cell to the pasted. Formulas and Number Formats allows you to paste the number formats assigned to the pasted values and formulas. Values and Number Formats converts formulas to their calculated values and includes the number format. The formula will not show up in the Formula Bar in the pasted cell. All Merging Conditional Formats allows you to paste Conditional Formatting into your cell range.

None will prevent Excel from doing any math between the data entries that you cut/copy and the data entries in the cell where you paste. Add will add the cut/copied data with the data in the cell where you paste. Subtract will subtract the cut/copied data from the data in the cell where you paste.

Multiply will do the same as Add/Subtract, except it will multiply. Divide will divide the copied/cut cells by the data in the pasted cell.

Skip Blanks. Check this box if you want to paste everywhere EXCEPT empty cells in the selected range. Transpose. Check this box if you want to change the orientation of the pasted entries, such as if you want to change the cells' entries from running down the rows of a single column to running across the columns of a row. Paste Link is for when you are copying cell entries, and you want to link the pasted entries with the entries you're pasting. Inserting Rows and Columns Naturally, there are going to be times when you create a worksheet and then realize that you need another row or column. Since most of the data is already entered, it's too much trouble to use copy and paste to move every column to the right or every row down. Instead, it's easier just to insert a new row or column into the worksheet.